We have been working diligently to engage stakeholders as their feedback is critical to the success of this initiative. Through stakeholder engagement, we have received feedback from broader public sector organizations about the value threshold for submitting Procurement Rationale Reports. In response to this feedback, government is making the following change to the Interim Measures:
These interim measures support opportunities for collaborative purchasing, while protecting continuity of business and services during the building of a centralized system. The measures also support the collection of data that is necessary for building the centralized system
The new measures will help us gather information and identify opportunities to pursue collaborative bulk buying opportunities to achieve efficiencies and leverage other spend opportunities to support centralization. For example, the Interim measures may allow us to identify cases where multiple organizations plan to procure similar goods and/or services which would allow for a more collaborative approach rather than each organization acting independently.
The measures include requirements for the OPS that apply to all ministries, provincial agencies, Ontario Power Generation and the Independent Electricity System Operator.
The measures also establish expectations for select BPS organizations, specifically hospitals; school boards; universities; colleges of applied arts and technology and post-secondary institutions; children’s aid societies; and, corporations controlled by one or more designated broader public sector organizations that exist solely or primarily for the purpose of purchasing goods or services for the designated broader public sector organization or organizations, specifically shared services organizations and group purchasing organizations.
Funding ministries will inform these BPS organizations of how the measures will apply to them. Depending on the existing legislative authority, ministries may be able to direct the select BPS organizations to follow all or some of the measures. In other cases, the funding ministry will request that the BPS organization to comply voluntarily with the measures.
The ‘funding ministry’ refers to the ministry that maintains the primary funding relationship with the select BPS organization.
No. Procurements that are already posted or closed are not affected. The interim measures apply to new procurements.
The interim measures apply to:
The measures do not apply:
A “new” procurement refers to any process (i.e. a Request for Bids, a Request for Information, an invitational procurement, etc.) of acquiring a good or service that begins (e.g. released to the vendor community) after the Interim measures come into effect, and where there is no pre-existing commitment to acquire the good or service on the part of the buyer. An option to extend a pre-existing contract is a new procurement for the purposes of the interim measures.
No, the interim measures will not impact who may bid on public sector opportunities.
Information about how to do business with the Ontario Government can be found at the Doing Business with Ontario website.
Opportunities to be included in the Vendor of Record program are posted on the Ontario Tenders Portal.
Please reach out to the procurement contact person on this opportunity who will be able to assist you with any inquires.
No, the interim measures may provide more consolidated opportunities for small and medium businesses to respond to over time. Small and medium business continue to be eligible to respond to all posted government and BPS procurements.
Questions should be directed to firstname.lastname@example.org.