[PAGENAME]

Supply Chain Ontario Logo

Requirements for Consulting Services Procurement

Frequently Asked Questions (FAQ)

On June 17th, 2009 the Premier of Ontario announced important measures to ensure transparency and accountability in the acquisition of consulting services by the Government of Ontario and its agencies. The two key areas of focus are competitive procurement of consulting services and the payment of expenses for consultants.

  1. What are the rules for the acquisition of consulting services?
  2. To whom do the requirements apply?
  3. What consulting services are affected by the consulting services rules?
  4. Will the Ontario government continue to use Vendor of Record arrangements for consulting services?
  5. Is an invitational competitive process still permitted for consulting services?
  6. Will any travel related expenses be reimbursed for those who are working on government consulting contracts?
  7. How do I access government of Ontario procurement opportunities?



Q1. What are the new rules for the acquisition of consulting services?

A competitive procurement process must be used for all consulting services, irrespective of the value of the contract.

In addition, consultants will not be paid for any hospitality, food or incidental expenses.

Previously, ministries and agencies were permitted to use non-competitive methods for contracts valued under $25,000.

Q2. To whom do the requirements apply?

The requirements apply to all ministries, clusters and agencies of the Government of Ontario. The changes will apply to agencies such as eHealth Ontario, Infrastructure Ontario, the LCBO, the WSIB, Hydro One, Ontario Power Generation, Infrastructure Ontario and Ontario Lottery and Gaming Corporation.

Q3. What consulting services are affected by the consulting services rules?

Consulting service refers to the provision of expertise or strategic advice that is presented for consideration and decision-making. The new requirements apply to all types of consulting services including but not limited to:


Q4. Will the Ontario government continue to use Vendor of Record arrangements for consulting services?

Yes. VOR arrangements are established using open competitive procurement processes.

Q5. Is an invitational competitive process still permitted for consulting services?

Yes. Ministries may use an invitational competitive procurement process for services valued at under $100,000. This process requires a minimum of three (3) qualified vendors to submit a written proposal in response to the ministry’s written requirements. Ministries have been directed to ensure that only qualified vendors are invited to participate in an invitational competitive procurement process.

Q6. Will any travel related expenses be reimbursed for those who are working on government consulting contracts?

Travel expenses directly related to an assignment will continue to be reimbursed by the government and its agencies in accordance with the Travel, Meal and Hospitality Expenses Directive. These expenses must be pre-approved.

Q7. How do I access government of Ontario procurement opportunities?

Vendors interested in doing business with the Ontario Government can access www.doingbusiness.mgs.gov.on.ca for information on becoming a Vendor of Record and more generally on doing business with Ontario.